How to plan your business travel like an expert

travel planning

A well-defined policy is an important (and cost-effective) manner of effective management. A specified policy should outline clearly stipulated guidelines for all employees with regards to responsibilities and while traveling; arrangements and expenses. There are a numerous factors to consider when compiling a policy for your company . Although cost-effectiveness is an important requirement, it is vital that you don’t jeopardies the safety and quality of service, as well as compromise on travelling employees’ needs. Offer a small variety of options that allow employees to select one that suits them the best. You can avoid unnecessary compromise even further by letting employees offer their thoughts and/ opinions during the decision-making process. Always ensure that you always have your employees’ up-to-date contact details on hand, in case of emergencies. Responsibility regarding expenses – personal, business, leisure etc. – must always be clearly and precisely set out.

GET A GRIP ON TRAVEL TECH

Travel planning has undoubtedly been revolutionised by the rise of online booking apps. The trouble with the increase in availability of such tools is choosing which one to use for your business travel planning. A great option is to have a ‘personalised’ online booking tool that has been custom made according to you business’ particular travel policies and needs. Although having your own travel tech has its advantages – such as being able to increase efficiency with built in approval processes and managing your travel at any time – there are a few disadvantages that should be noted. The initial designing and assembly, as well as the continued administration, of a custom online booking tool can be rather steep. Another drawback is that all the research necessary will be your responsibility. It begs the question whether the convenience is worth the required effort and cost. A terrific option is to make use of a travel management company (TMC). Working with a TMC means acquire an experienced travel management asset that is a devoted travel manager. A travel manager can assist you in making the best travel decisions, based on your unique business requirements. Further benefits include help with a multitude of other details, such as VISA applications; arranging ground transport; arranging Forex and taking care of travel emergencies.

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